Policies & Forms

Vaccine policy

Belleville Lake Pediatrics follows the childhood and adolescent immunization schedule recommended by the American Academy of Pediatrics. We require children in our practice to follow this schedule for the timing and type of vaccines received.

We happily welcome children who are behind on vaccines and will work with families to create an appropriate catch-up plan. Vaccines may be split between visits when medically appropriate, provided your child remains on schedule. This may require additional "shot-only" visits between regularly scheduled appointments to stay on schedule. We do not offer elective vaccine delays or alternative vaccine schedules.

We are always happy to answer questions and discuss concerns about immunizations. Medical exemptions are considered in accordance with current medical guidelines.

Vitamin K and newborn screening

For the health and safety of our newborn patients, Belleville Lake Pediatrics requires that all newborns receive the recommended vitamin K injection after birth and complete the standard state newborn screening. These important preventive measures help protect babies from serious bleeding and identify certain medical conditions early, when treatment can be most effective.

Appointments and cancellations

We ask that families provide at least 24 hours' notice when canceling or rescheduling. A missed appointment or a cancellation made with less than 24 hours' notice results in a written warning the first time, a $25 fee the second time, and a $50 fee every time after that.

We understand that unexpected situations happen, so please contact the office as soon as possible. After three missed appointments or late cancellations, continued care with the practice may be reconsidered.

Late arrivals

If you arrive more than 15 minutes late, the visit may need to be rescheduled so that the families booked after you are not left waiting. You will be provided with written warning the first time this happens, but if you arrive late 2 or more times, each late visit without notice will be charged a $25 no show fee.

Prescription refills

Refills may be requested through the patient portal or by calling the office. Please allow up to three business days, and plan ahead, as medications are not refilled after hours.

Patients taking medications for ADHD or mood concerns must be seen at least every six months when stable. More frequent follow-up may be required when starting a medication, adjusting a dose, or based on your child's individual needs.

Financial policy

Copays and patient-responsibility amounts are due at the time of service. Accepted payment methods will be confirmed before opening.

Payment plans are available for larger balances. If you are worried about a bill, please contact the office rather than avoiding care. We would much rather work something out with you than have a child go unseen.

Forms and paperwork

There is no fee for completing school, camp, sports, or work permit forms. Please allow three to five business days for forms dropped off separately.

Medical records requests

Submit a signed release and allow 10 business days for routine requests. Belleville Lake Pediatrics does not charge a fee for records sent directly to another physician for your child's care.

Paper copies and requests from a third party such as an attorney, a disability program or a life insurer may be subject to a fee as permitted by Michigan law. You will be told about any applicable fee before the records are provided.

Privacy

This practice follows HIPAA. Teen patients have confidentiality protections for certain visits under Michigan law, and we will explain what that means for your family at the right age.